HOA

Your Local Leaders In Single Family Residential And Community Association Management.

Our primary goal is to use our years of experience to assist you in running your Homeowner’s Association in the most effective manner possible. We are a local management company serving clients in Washington D.C. Prince Georges County, Maryland, and Northern Virginia. 

We maintain a staff of certified professional managers who provide the day-to-day and long-term solutions for effective real estate and Association management. We pride ourselves in our knowledge of Residential property management, leasing, sales, and Association Management. We are committed to our core strength of providing expert management guidance, and our ability to help our clients put the pieces of Association Management together.

Our Mission

Our mission is to provide expert guidance, professional support, and customizable solutions for each Community Association.

We adhere to solid management principles that incorporate quality and cost-effectiveness in handling the day-to-day operations and long-term goals of each community association we manage. The Lease Collection Team maintains a full-time staff of well-trained certified managers who continually strive to provide expert solutions and individual attention to each association. Our goal is to improve the quality of the communities in our locality by providing responsive, detailed, and effective management.

Our History

Established in 2017 by Tony Williams, as a real estate sales agent and property manager for single family residential properties. The Lease Collection grew rapidly in the 3 years of operations. In 2020, the company included a community association management and commercial property division. Building on a foundation of attention to detail, hard-work, and adapting to each individual client’s needs, The Lease Collection operates in Oxon Hill / National Harbor, Maryland serving Washington D.C., Northern Virginia, and Prince Georges County Maryland. The Lease Collection Team manages residential homes and community associations throughout these localities while continuing to build upon its successes based on one basic notion, “Dedication”.Dedication is our proven desire to consistently exceed the expectations of our clients. This means going beyond the day-to-day requirements and obligations of a traditional management company. It is stepping outside the traditional paradigm of management and becoming engaged in each community as if we were a resident. The Lease Collection Team serves as your local advisors, partners, strategic planners, and most importantly, your neighbor! The Lease Collection Team is committed to making your community run as effectively and as idealistically as the governing documents intended it to. This takes experience, training, and the additional effort needed to do whatever it takes to achieve our shared goals.

Our Advantage

SIMPLY PUT, OUR ADVANTAGE IS THE SUCCESS THAT COMES FROM EFFECTIVELY EXECUTING THE 8 BASIC FUNDAMENTALS OF COMMUNITY ASSOCIATION AND PROPERTY MANAGEMENT.

Management Responsibility

Contract Negotiations & Performance

Management Expertise & Professionals

Community Inspections

Quality Management

Financial & Fiscal Planning

Administrative Support

Collection of Assessments

Our Clients

We focus on the following 3 areas of Association Management.

Single Family HOAs & Planned Communities

When you first bought your home in an HOA you also bought into the idea the developer had for the lifestyle the residents who would reside there. Our goal is to keep and improve upon that vision by ensuring that of the governing documents are adhered to and focusing on the communities needs above all else. Among other things, this is accomplished by teamwork with the Board and community and strict attention to detail with regards to contractor performance, financial transparency and accountability, compliance with architectural guidelines, and making sure the community amenities are kept running smoothly!

Condominium/Townhome Developments

In addition to the skills required of an HOA manager, management of Condo Associations requires an additional refined set of skills to be effective. The nature of Condominium developments requires enhanced collaboration with the community and each neighbor who calls it home. Knowledge of common area and limited common element maintenance is critical to management success. The management company MUST have an in-depth knowledge of successful recurring operation of these communities, but be an expert in insurance and legal issues, homeowner concerns and responsibilities, but also be an expert in organization and communication.

Commercial Developments


Let’s face it, the reason you bought a commercial space was to either make a living through your individual business or capitalize on a smart investment. Whatever the case may be, we are here to preserve that investment! The key function of effective commercial management is to maintain the collective Real Property investment of the community. A management company who does this well must not only know how to maintain the property through managing the contracted services and have an in-depth knowledge of the daily operations of the property but also always have the long-term financial goals of the development at the forefront of all their decisions.

What Makes Us Great!

The Team​

It is no accident that this is listed #1. The Lease Collection team collaborates and rely on each other for their individual expertise because we know that we are stronger as a team than any individual can be on their own.

The Technology​

Investing in the best technology available is a foundation of management success. Our team and the communities we serve are only as good as the tools they have. We have chosen to invest in best platforms to serve your community to include online payment processing, online Resale Packet and document processing, and an advanced accounting and internal management software to insure that each Association is receiving the best service available.

The Network

The Lease Collection Team builds relationships and trust with those that serve as our partners. Some of these relationships began over a decade ago and others start each year. Part of being an expert is also knowing experts. We take pride in being a trusted partner with local experts in the fields of accounting/auditing, legal counsel and collections, general maintenance, landscaping, annual service contracts, etc. We know that you are only as good as your relationships!

Let us prove why we are the local experts in Association Management by customizing a plan to meet your communities’ needs. We would love the opportunity to serve your community. You deserve the best. You deserve an expert.

Frequently Asked Questions

A homeowner’s association is a not-for-profit corporation registered with the State and managed by a duly elected Board of Directors. Its purpose is to maintain all common areas and to govern the community in accordance with the provision of the legal documents: CC&Rs, Bylaws, and Articles of Incorporation.


HOAs can consist of single-family homes, condominiums, or town homes and are typically setup by the original developer of the community with a set of rules called the Declaration of Covenants, Conditions, and Restrictions otherwise known as CC&Rs.

One of the primary functions of the HOA is enforce and ensure that these “CC&Rs” are adhered to by all homeowners. The guiding principles of these regulations are normally to help maintain property values and the quality of life within the community.

Membership is normally mandatory for all property owners.

Mandatory dues are normal and periodic special assessments are not uncommon.

Monthly fees can vary from less than $50 to hundreds of dollars per month.

There is usually an elected Board of Directors who consist of volunteer homeowners.

Many HOAs hire a property management company typically chosen by the Board of Directors to do things like maintenance, bookkeeping, and dues collection.

Associations collect dues from homeowners and maintain financial statements. They enforce the deed restrictions or CC&Rs for things like: exterior home improvements, general exterior condition of property such as paint, how properties can be used, and even noise control.

Associations typically provide for the at least some of the following services: Maintain landscaping in the common areas, provide snow removal, maintain recreation facilities such as clubhouses and pools, maintain adequate liability and Workers’ Compensation insurance. Associations organize and hold meetings of the Board and provide for an annual meeting of the members of the Association.

It is the land owned by the Association for the use and enjoyment of the members of the community. Common elements include facilities like pools and playgrounds, exercise facilities, walking trails and pavilions.

The Governing Documents for your association are the Articles of Incorporation, Bylaws, Declaration of Covenants, Conditions and Restrictions plus any Rules and Regulations, Resolutions or guidelines that have been established by your association.

Articles of Incorporation provide the legal basis for operating within your State Corporation Codes.

The Covenants, Conditions and Restrictions (CC&Rs) are the governing legal documents that set up the guidelines for the operation of the planned community as a non-profit corporation. The CC&Rs were recorded by the County recorder’s office of the county in which the property is located and are included in the title to your property. Failure on the part of a homeowner to abide by the CC&Rs may result in a fine to the homeowner by the Association.

The Bylaws are the guidelines for the operation of the non-profit corporation. The Bylaws define the duties of the various offices of the Board of Directors, the terms of the Directors, the membership’s voting rights, required meetings and notices of meetings, and the principal office of the Association, as well as other specific items that are necessary to run the Association as a business.

Typically, yes. Most associations have additional rules that are usually intended to maintain the aesthetic value and integrity of the community on behalf of all owners and help protect the value of property. Other rules may include the types of changes you may make to the exterior of your home.

In relation to a community Association or HOA, a Director is charged with the conduct and management of its affairs. The Directors collectively are referred to as the Board of Directors and are typically elected or appointed. The Board will usually vote some of its members to be the Chair or President and others as the Vice President, Secretary and Treasurer.

The authorities of the Directors are outlined in the Association governing documents found within the CC&R tab under “Bylaws”.

The Board of Directors is responsible for maintaining the assets of the community, ensuring the financial health of the association, determining the level of services, and establishing policies and/or rules and regulations governing the use of the common areas. The Board has a fiduciary responsibility to do what is in the best interest of the association and to provide leadership in community affairs as dictated by the Governing Documents. This includes timely collection of assessments as well as payments made for services provided to the Association. In general, the Board Members are the decision makers for the Association. The Board of Directors is made up of individual homeowners who own property within the Association and who are elected to that position by the members of the Association. All affairs of a Homeowners Association are governed by the Board of Directors

The best way to contact the Board is through your community’s Association Manager. He or she can include your questions and concerns with those of other residents and present them to your Association’s Board of Directors for discussion and direction.  The ability of your community’s Association Manager to group information together on a common subject allows the Board of Directors to be better informed and make better decisions.

Your Board of Directors makes decisions for your Association. However, they volunteer for these positions and receive no compensation for the jobs that they perform. Your Management Company represents the Board and your Association, which entails being a contact for all communications addressed to the Board. Also, legally we are not allowed to give out personal information of any homeowner including your Board of Directors.

Generally, any member of an Association who is in good standing (no delinquent dues, no outstanding violations) may run for the Board of Directors.  Most Associations send out candidate solicitations several months prior to the annual election.  Simply fill out the form and return it to the management office.

The Organizational hierarchy of an association consists of:

  • Board of Directors which establishes policies and procedures.
  • Management Company under the direction of the Board to execute policies and procedures as established by the Board of Directors.
  • Committees research and make recommendations to the Board of Directors who then makes the final decision, i.e. Newsletter Committee, Architectural Committee, Rules Committee and Grounds Committee.
  • Sub-Contractors are professionals hired to perform services for the association. The Management Company oversees the sub-contractors.

The rights reserved by owners are described in the governing documents and are generally limited to electing/removing members of the Board of Directors; to call special meetings of the membership and to vote amend the CC&Rs and bylaws. Owners also maintain the right to be heard by the Board on such issues as alleged violations of the documents or architectural approval issues.

The management company works with the Association and reports to the Board of Directors. The management company typically attends to the day-to-day operation of the Association and implements the policies and decisions as determined by the Board of Directors.  Typical services offered by the management company include: collection of assessments, supervision of subcontractors, obtaining estimates for contracted services and providing financial statements/information and income and expense reports. The management company serves as the liaison between the volunteer Board and homeowners. It usually acts in an advisory capacity to the Board of Directors and acts only at the direction of the Board.

A professional management company, such as The Lease Collection Team provides knowledge of the operations of the Associations, the governing statutes, continuity in operations, accurate accounting, expertise in condominium and homeowner association management, and provides better negotiating power with vendors, contactors and insurance companies.

The Manager is a person or entity hired specifically to assist the Board of Directors in enforcing the documents and managing the assets, funds and interests of the association.

No. The Lease Collection Team will be retained as the Association’s ‘Agent’. As the Associations Agent we are like a partner to them allowing Boards to utilize our knowledge, training and expertise in the industry. Many Board members serve with little to no knowledge of the operation of both a not-for-profit corporation or a homeowners’ condominium association. Our role is to assist those members as the Agent in the proper operations of the association and its function as a not-for-profit corporation.

No. The Lease Collection Team will be retained as the Association’s ‘Agent’. As the Associations Agent we are like a partner to them allowing Boards to utilize our knowledge, training and expertise in the industry. Many Board members serve with little to no knowledge of the operation of both a not-for-profit corporation or a homeowners’ condominium association. Our role is to assist those members as the Agent in the proper operations of the association and its function as a not-for-profit corporation.

The assessment is the periodic amount due from each homeowner to cover the operating expenses of the common area and to provide for reserve funds for the repair and/or replacement of common facilities in future years. Assessment amounts are published in the Association Budget, which is typically available through the Association manager. The assessments you pay to your Association cover the current operating expenses and anticipated future financial obligations of your Association. That may include, but may not be limited to: landscaping maintenance, utilities, insurance, insurance, facility maintenance, meeting room reservations, legal fees, accounting fees, bank charges, management fees, roof replacement, painting, asphalt sealing, parking area striping, etc.

There is no simple yes or no answer to this question. In order to cover increased costs of operating and maintaining the common area and sufficient reserve funds, the Board of Directors may approve increases in budget that could increase your assessment up to the percentage allowed by the Civil Code.

Typically, the CC&Rs state that not paying the monthly assessment causes the owner to be subject to a lien notice when he’s 60 days past due and allows for interest and possible late charges to be assessed. If there is no response from the owner to notification of his delinquency, the account is usually sent to an attorney for collection. It is important to note that the maintenance and management services incurred by the Association are dependent upon timely receipt of the assessments due from each homeowner.

Your regular dues payments cover a number of items that may not be obvious including items such as insurance premiums, utility bills, bank fees, postage, copies, audits, legal fees, long term maintenance and capital improvements, and management fees. If there is something you wish to receive clarification on or if you observe something that is in need of attention, please contact your community’s Association Manager with the details.

Your community is a deed restricted community that has a set of Master Declarations of Covenants, Conditions, and Restrictions.  When you bought a home in that community you became obligated to abide by the restrictions outlined in the CC&R’s.  Architectural control restrictions are designed to maintain the aesthetic harmony of the community, and to protect property values.  When a community was first constructed, it likely conveyed a certain look and feel to provide design consistency.  Over time, residents would like to make modifications to their homes – whether necessary or not – such as replacing windows or garage doors or other changes.  Without an architectural standard and approval, these gradual changes can easily affect the appearance of the community. By obtaining approval before any improvement is made you can be assured that the community standards are maintained for everyone. This avoids the problems that arise from the construction of improvements and the use of colors or styles that conflict with your governing documents.

Architectural change policies vary from one association to another but in general any exterior modifications require advance review and approval by the Board before project work can begin. All request forms must be submitted and approved in writing before beginning any such project. Most associations make these forms available through the Association website. In most cases, the Board may take up to 45 days to respond to a request, although most requests are processed more quickly than that.

No. Unless the problem is causing a common area problem or a direct violation, homeowner disputes should be settled between the parties involved. Your Board is not in place to serve as a mediator between neighbors. In any community, whether governed by an Association or not, homeowners experience personality conflicts, pet problems and other neighborhood issues.

Homeowners may report suspected violation of the governing documents to the Board of Directors through the Association Manager. All reports must be verified before the Board can act to address the issue and communication between the Board and individual homeowners is considered private information. Homeowners making reports are typically not kept apprised of these communications to protect the privacy of all involved.

A resale package is a packet of vital information provided to those purchasing a condominium or a home in an association. The package includes a complete set of recorded documents that govern your association. Typically, the documents included are: Annual Financials, Articles of Incorporation, Budget, Bylaws, CC&Rs, Insurance Declaration Page, Regular Meeting Minutes, Resale Certificate/Demand, Reserve Report, Rules and Regulations.

When you are selling your home, a Disclosure/Resale Packet must be provided to you prospective purchase for their review. This allows them to review the financial condition of the community and to read the governing documents before they choose to finalize the purchase. If you have any questions about ordering a packet, contact your community’s Association manager for assistance.

INQUIRE ABOUT OUR SERVICES

PROPERTY AND CONTACT INFORMATION

The majority of the new home development projects rely on homeowners associations & covenants. The covenants can be understood as the rules & regulations with which every homeowner must follow. It falls under the authority of HOAs to charge fees from homeowners to enforce covenants & maintain the neighborhood. They can even handle the maintenance of the houses themselves. Be it for the homes, condos, or townhomes, the HOA and covenants remain attached to everyone. 

How do HOA & Covenants work in parallel? 

The majority of newer subcategories established in the last 20 years possess an HOA and covenants. There are certain rules and regulations of the local government too that specify what can be built as per certain norms. HOAs also enforce their covenants and can also handle the common areas. 

That’s how both HOA and covenants co-exist with each other. There can be common areas including common grass, walking zones, fences, roads, etc. These do not belong to anyone and are managed by HOA management companies. The HOA are the only ones responsible to maintain them and come under their terms and conditions. 

  1. Single-family homes

HOA has an entire team of individuals that look for the rules violation, account fees, and approval of new projects. As per the rules of the property owners association, if you’re planning to build a garage, shed, change the landscape, or paint, taking permission is a must from HOA. The covenants become a guiding factor for the approval of new projects of paint colors. 

  1. Condos and townhomes

HOAs are also responsible for condo or townhomes developments. They need to take care and have a watch over the landscaping, snow removal. 

  1. Patio homes

These are detached homes but the landscaping and exterior of homes are maintained by the HOA management companies. It is similar to a condo but without any neighbors in attachment. 

How to enforce HOA rules under legal obligations? 

In every state, HOAs are handled differently and come with separate norms. Most of them are obliged to impose fines in case of any violation of terms. In case the homeowners don’t pay the fine, a lien is imposed against the house/property. The same is applicable if the homeowner is not paying rental property management dues. 

Placing a lien against the house is depicts that it is fined for a specific term violation. It is not allowed to be sold until the lien amount is paid off. It is added to the person’s credit score and they are not allowed to take any loan or buy a new house. 

The local governments are also taking part in framing new subdivisions for fundamental building requirements. All houses & outbuildings are mostly similar in size and design. The motive of these laws is to maintain a similar set of norms for everyone in the neighborhood. HOA and local government combined decide the rules, and these are quite necessary for the betterment of the neighborhood. The homeowners association near me will have the below mentioned fundamental rules: 

  • Size of lots
  • Number and type of outbuildings 
  • Size of homes
  • Landscaping requirements
  • Proximities between two houses
  • Visible trash/debris
  • Restrictions on outer parking
  • Fencing requirements
  • Maintenance management
  • Color of paint
  • Color and type of roof
  • Total number of trees in the yard
  • Amount of grass in the yard along with grass
  • Number of pets allowed in the garden
  • Type of pets allowed in the garden

The number of restrictions might vary from house to house. Where some will have a lot of them, others will offer very few ones. The property management near me should be completely transparent and the house owners must review the entire terms and conditions before actually finalizing the deal for the house. Make sure to remain completely aware of the things they allow and what they don’t. 

What Are Advantages & Disadvantages of HOA

It is somewhat mixed as per the user’s review and preference, while some love the HOA regulations, others hate them as they seem a bit strict. The major advantage of HOA property management companies is that they keep forcing the house owners to maintain the houses. The neighborhood has great-looking houses that have a great impact and value on the public. One can easily identify the societies with HOA and non-HOA just by having one look. 

The neighborhood lacking homeowners association has more outside waste, cluttered parking, etc. People will be parking the vehicles wherever they like without any order. While the neighborhood having the HOAs will have clean surroundings and organized parking along with numerous other benefits. There might be some restrictions but overall they are far better than usual ones. 

How Many Fees Is Involved With HOA Management Companies?

The homeowners association comes with higher charges for their services. It can be as low as 25$ per year. Some property owners’ associations do not have any sort of charges involved. The same can be visualized in their services as well. While some provide the basic maintenance of the neighborhood, others include the maintenance of the pool, gym, parking, trash, water, etc. 

The homeowners should look for the required services and must read the complete details while finalizing the purchase. The preference must be given to the HOAs neighborhood even if it comes with a nominal charge. The only requirement is to check the details and be sure about the regulations to avoid any future concerns.

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